Each year the incoming committee will prepare an annual budget (1 May to 30 April). Within budget constraints in any one year, a sum of money (maximum amount) will be set aside for member grants/subsidies as outlined below in categories 1–5. The general committee will prepare and ratify the budget no later than the first meeting following the AGM in May.
Grant Categories
1. National team member travel grant
Guidelines for funding:
- An applicant must have been a Birkebeiner Nordic Ski Club member (individual or family) for at least three years.
- An applicant must be a member of a Snow Australia Cross Country Ski Team member and actively engaged in an approved program involving overseas travel.
- It is expected that grant recipients will contribute to the life of BNSC.*
- Applicants must identify, represent, and compete as a BNSC member.
- The application must be accompanied by a financial statement that includes a trip budget outlining:
(a) anticipated expenses for full participation in the team.
(b) other sponsorship arrangements held, and
(c) other grants received by the applicant.
- BNSC grants will only be made if other funding levels leave a significant shortfall.
- A maximum of $4000 will be allocated for national team member grants in any one year, with a maximum of $1000 awarded to any individual, regardless of the number of grant applications received.
- The grant is to be used for the purpose intended. Should circumstances change, the funds granted will be reimbursed to BNSC.
- The grant recipients are required to submit a report with two photos of the trip to the BNSC committee. The report will then be published for members to read.
- Written applications must be received no later than the advertised closing date.
- These guidelines will be reviewed biennially by the committee or by a sub-committee appointed by the committee.
- In assessing the grant applications, the Committee can waive one or more of the above guidelines if “exceptional circumstances” can be established.
* Examples may include helping at working bees or around the clubhouse, coaching on the Junior Birkie Camp, presenting at a club event, mentoring juniors, running a waxing clinic, writing submissions, reviewing club policies, assisting with grant writing, etc.
To download a Word version of the application form, click [HERE].
Email applications to The Secretary <secretary@birkebeiner.org.au> or post to BNSC (Grant Applications), PO Box 192 Mount Beauty 3699
*Applications must be received by the 8th of October. Late applications will not be considered.
July 2020
2. Coaching/Instructing/Officiating courses
Depending on the availability of funds, the club has always supported members who wish to improve their ski instruction, coaching or officiating (TD’s), by fully or partially paying for course fees.
If this applies to you, write a letter to the Secretary outlining your plans and the costs involved.
In return, the club would like you to offer instruction or coaching to our members, or if it is a TD course, to act in that capacity or other officiating jobs for races that the club organises. A member can apply at any time.
3. Special Projects
- A proposal and budget are required.
- The project must be linked in some way to club aims, e.g. racing, touring, coaching, instructing, search and rescue or general development and promotion of cross-country skiing in Australia or internationally.
- A report on the project’s conclusion will be submitted to the general committee and published in the Bulletin.
- Members can apply at any time.
4. Junior Program
- Available to the Junior Committee to develop the Junior Joey and Birkie Programs.
- Committee to propose a budget proposal for how funds will be spent. For example, skier clothing, coaching/instruction fees, State and National Championships accommodation, travel, race entry fees, and training camp fees.
- A report on how and to whom the funds were allocated will be submitted at each year’s last committee meeting.
- Committee to apply and submit a budget by 31 March.
